Category: HR

Flu Shots: What You Need To Know

Considering the recent events in 2020, it should be more apparent that the seasonal flu is taken seriously. With the COVID-19 vaccine still in preproduction stages, numerous sources are citing it won’t be available until late in 2021. While we are taking more precautions than ever before due to COVID-19, we still need to keep the approaching flu season top of mind.

Protecting yourself against the flu is more important than ever. This fall there will be two respiratory viruses circulating making it possible to contract a double infection. The influenza vaccine can minimize at least one of the potential respiratory infections. If you were to get sick with influenza your body’s immune system is weakened making it more vulnerable to a possible coronavirus infection. Besides protecting yourself, you help prevent the spread of the virus to your family and those in the community who may not be able to get the vaccine.

By now, I’m sure you’ve seen the reports of people testing positive for COVID-19, without ever having any symptoms. The same thing is possible with the influenza virus, you can spread it without ever having symptoms of being sick. This is the reason healthcare professionals are required to get the flu vaccine every year, protecting themselves and the people around them.

Transmission

The main mode of transmission is by particles in the air and on contaminated surfaces, making washing your hands and using hand sanitizer important to stopping the spread of the flu virus. An infected person can spread the flu virus to an average of 1.3 other people. This number may be higher in families living together and those who are working in close proximity to each other. The virus can be transmitted one day prior to the infected person experiencing any symptoms and can continue to be contagious 5-7 days after the onset of symptoms. Individuals with compromised immune systems may remain contagious for several days longer than that.

Prevention

The most important step you can take to prevent getting and spreading the flu is getting vaccinated every year. Washing your hands and using hand sanitizer often is are also important ways to reduce the transmission of the virus. Take care to help younger children wash and sanitize their hands often as well. The CDC estimates that over 20 million people each year will contract the flu, however, it is estimated that the flu shot will save around 40,000 lives each year. Even if you are young and healthy, the flu vaccine can prevent you from spending 2 long sick weeks in bed and can save the lives of those around you.

Flu Facts

  • The flu infects an estimated 20-40 million people a year in the US alone.
  • Of those infected, over 61,000 deaths occurred in the 2017-2018 flu season.
  • There were a reported 600,000+ flue related hospitalizations in the 2017-2018 flu season.
  • Each year the CDC watches trends and tracks the different strains or mutations of the virus to formulate the most effective vaccine for the current flu season.
  • The best time to get the flu shot is early on in the season and as it takes up to two weeks for your body to build up an immunity to the virus.
  • Once you have the flu, antibiotics will be useless to help with symptoms. Instead, use of antivirals should be taken under doctor supervision as early as possible for best results.

If 2020 has taught us anything, it’s that we need to take care of ourselves and those around us. Be mindful of those who are more vulnerable, or those who can’t get vaccinated due to underlying health issues. Getting vaccinated helps everyone in the long run. For more information on the flu shot, don’t forget to check out our webinar on flu shots.

Navigating Multiple Leaves of Absence Requirements

Navigating the different types of leave available for employees can quickly get confusing. FMLA, ADA, Company Leave, FFCRA, PTO, STD, LTD – it’s a sea of acronyms, each with their own set of rules and guidelines that often overlap or weave together. Keeping track of the various types of leave available can be challenging, but employers would be best suited to strategize which leaves may be applicable to them and develop policies around them. Because employees will inevitably need to take time off, employers need to have a basic knowledge of laws and policies that protect both the employee and protect the company.

Types of Leave

Generally, when looking at the wide variety of time the employee can take off, employers should understand that there are two main functions of defining leave: How does the employee receive pay and How long must the employer hold the employee’s job and/or benefits? Both of these items are very clearly defined in the federal FMLA regulations applicable to employers with 50 or more employees within a 75-mile radius. Outside of the standard FMLA, employers are encouraged to have a company leave policy which defines these same benefits.

Where FMLA protects the employee for not only their own health condition, but that of their immediate family member, the ADA may protect just the employee by providing a reasonable accommodation, which could include a short-term leave of absence. The ADA doesn’t require employers to hold the employee’s job or their benefits nor does it require continuation of pay. However, the employee may be eligible to use Short-Term or Long-Term Disability along with company Paid Time Off, Sick Time and or Vacation time during this absence.

Because these leaves can stack together, employers need to closely evaluate every situation to determine what different leave options may apply.

What to Do Now

Take a moment to review your current employee handbook to ensure that you have a clearly defined FMLA policy if applicable.  Even if you are subject to FMLA, all companies should also have a leave policy defined for those employees who are either not yet eligible for FMLA or where FMLA doesn’t apply.  In that company leave policy, the employer can define whether the leave is paid or unpaid and how long the employee is allowed to remain on the company benefit plan during leave.  Additionally, the employer can define how long they will hold the employee’s job during leave.  It is important to be consistent with these guidelines to prevent discriminatory practices.

Returning to Work Post COVID-19

As more and more states begin to loosen their stay at home restrictions, the question many business owners have right now is, “When can we get our employees back to work, and how do we do so, safely?” Many companies were able to transition to a remote working environment and subsequently have seen their employees really step up to the plate and become very productive working from home. As a result, numerous businesses are making the decision to allow their employees continue to work from home even as regulations begin to allow a return to work. St. Louis County specifically stated that if a business has been able to efficiently operate remotely, they should consider allowing employees to continue to work from home for a little longer.

Getting back on the job

However, not all business can operate remotely and may be eager to get their employees back to work as soon as possible. First and foremost, those businesses must follow the protocol outlined in the applicable reopening guidelines as directed by their states or counties. This could include limited staff or patrons in the building, or enhanced cleaning and employee health screenings. In order to effectively follow these guidelines, employers may choose to allow employees back in waves, or stagger office hours, thus, limiting the exposure each employee has to other coworkers. This may be a great solution for the manufacturing industry where employees work closely to one another.

Safety and Sanitization

Not only may enhanced sanitization be required, it can also help ease employee’s minds when returning. Sanitizing shared or frequently used work surfaces multiple times per day will help reduce potential exposure to the virus. We recommend providing access to hand sanitizer or hand washing stations for employees. Many companies are requiring all employees who return to work, wear masks and/or gloves to help protect themselves. Though it is not a requirement, it’s recommended that if the organization is requiring employees to wear masks and gloves, those should be supplied by the company. Furthermore, management should also consider putting new policies in place for all employees returning to work, so staff is aware of these expectations and mandates prior to returning to work.

Health Screenings and Considerations

As businesses reopen, they may be required to perform daily health screenings under applicable legislation, or they may choose to do so in an effort to protect staff. These screenings can include daily health questions to confirm the employee is not exhibiting any symptoms of COVID-19 and has not been around anyone with those symptoms. It could also include taking the temperatures of staff or visitors. This may cause an issue with privacy concerns, so employers should take great caution with those administering these tests and protecting the data. Employers do have the right to refuse work to anyone who is sick with COVID-19-like symptoms.

Adjustment Period

The environment employees are returning to may look very different from the environment they left a few months ago. The dynamic in the office will be a little foreign and helping employees get back into the swing of things and adjusting to the changes, is important. Reminding and enforcing guidelines on sanitization, masks, social distancing, and health screenings can help ease concerns of employees apprehensive of returning. However, there may be employees who are simply too scared to return, and these situations should be handled carefully. Overall, employers should strive to provide peace of mind to know staff and remind them the primary concern is employee safety.

As we continue to navigate this uncharted territory as a society, we will start to learn more about what works best and create new best practices for our businesses. Below are some helpful links from the CDC and OSHA that will help you make informed decisions on how to proceed with safely opening your businesses and getting back to work. Should you have any questions, please do not hesitate to reach out to us.

https://www.osha.gov/pls/publications/publication.html#c19
https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html
https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-small-business.html
https://www.cdc.gov/coronavirus/2019-ncov/community/general-business-faq.html
https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

How To Support Your Employees in a Time of Uncertainty

Supporting Your Employees Through COVID-19

Wellness

To say these are uncertain times is an understatement. COVID-19 has our nation on edge and your employee’s well-being and safety is your top priority.  Many employees are teleworking for the first time, isolated from co-workers, friends and family.  Disruption of their daily routine can cause anxiety and stress – physically, mentally, and financially.  It is imperative that business owners and managers step back, remain calm, and show support for their employees.
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HR Update: Coronavirus Information

As the world health community continues to closely monitor the Coronavirus, also referred to as COVID-19 companies are wondering how this will impact their employees and business. At this time, no one truly knows how severe this outbreak will be, however, given the uncertainty of Coronavirus’s path, we recommend taking proactive steps in your workplace.  This is not only to prevent the spread of illness but also to establish policies which define how you will handle long term illnesses.

Protect Yourself and Those Around You

First and foremost, ask your employees to assist in taking steps to reduce the transmission of communicable diseases in the workplace. Employees should be reminded of the following:

  • Stay home when they are sick.
  • Wash their hands frequently with warm, soapy water for at least 20 seconds.
  • Cover their mouth with tissues whenever they sneeze or cough, and immediately discard used tissues in the trash. If a tissue is not available, use the “vampire sneeze” by sneezing or coughing into their elbow versus their hands.
  • Avoid people who are sick.
  • Clean frequently touched surfaces, including their phone, keyboards or remote.

Within the workplace, employers should take measures to routinely clean common surfaces like door handles, coffee pots or copy machines or possibly provide alcohol-based hand sanitizers throughout the workplace and in common areas.  You may even elect to offer cleaning sprays or wipes for employees to use to disinfect objects that often get overlooked like their telephone, monitors and keyboards.

Alternate Work Options

This is also a good time to evaluate travel and determine if it is really necessary. Although it may not always be possible, encourage employees to use telephone or video conferencing versus traveling to a remote worksite – not only could this save the company money, but it could also prevent key employees from becoming sick and missing time. Furthermore, review which positions, if any, can work remotely. You may not have a policy that routinely allows work-from-home, but this could be something that your organization may want to consider, especially if someone does show symptoms of illness. Allowing employees to work from home may prevent the spread of illness through the department. Establishing a remote work program can be done by informing employees telecommuting will be considered on a case-by-case basis for positions with primary job duties that can be performed remotely.

Even with all these measures in place, it’s still very possible that employees will get sick. Take this opportunity to review your sick time or PTO policy and examine the option of granting additional time, or allowing employees to borrow time from next year, in the event of a serious health threat. Reminding your employees of the company’s sick or PTO policy is recommended because it is important employees understand these policies are designed for them to stay home for short-term illnesses. These policies are in place not only so the employee can stay home to get better, but also so they don’t spread their germs throughout the office. Currently, the Centers for Disease Control and Prevention recommends that employees remain at home until they are fever free (100 degrees F or 37.8 degrees C) for at least 24 hours without the use of fever-reducing medications. Also remind employees they should not report to work if they are experiencing symptoms such as fever (100 degrees F or 37.8 degrees C), cough, shortness of breath, sore throat, runny or stuffy nose, body aches, headache, chills or fatigue. If you choose to send employees home who exhibit these symptoms, we would recommend advising your staff in advance that employees who report to work ill will be sent home in accordance with these health guidelines.

FMLA Guidelines and the WARN Act

Cornerstone also recommends familiarizing yourself with appropriate state or federal laws and your company’s policies concerning long term illnesses. If your organization has 50 or more employees FMLA guidelines prevail, but if your company falls under that threshold or certain employees do not yet qualify for FMLA, we recommend establishing a leave policy for employees who will be out longer than just a few days. Your policy should define whether the leave is paid or unpaid, how long the company will hold the employee’s job and how long the employee will be allowed to remain active on benefits.

In the event COVID-19 escalates so greatly that it impacts business operations or global commerce, you may be faced with temporary shut downs, layoffs or even permanent downsizing. Before making any decisions regarding layoffs, closures or terminations, familiarize yourself with laws that may protect employees in these instances like the WARN Act, which requires a minimum of 60 days’ notice in advance of plant closure or mass layoff. In addition to the federal WARN Act, there may be similar state or local laws defining notice requirements that must be adhered to.

We recommend establishing these preventative measures so that your organization has a procedure in place in advance of anyone getting ill.

For additional information, contact Bethany Holliday.

Topics: HR

Welcome to Our 2019 summer Interns!

A great internship is a first step towards a successful career, and we are committed to giving college students real, valuable experience in a variety of fields through our hands-on summer internship program.

Our 2019 summer interns bring a variety of business and finance interests and skill sets with them, and we are so excited to help them grow over the next several weeks.

Photo for Blog - Courtney

Courtney Long will be graduating in December with a major in Finance from the University of Central Missouri. She is from the suburbs south of Chicago.

Her long-term career goal is to someday own an investment property or to renovate a property – but before that time comes, she hopes to get a job in either the banking or insurance industry after graduation. She loves going on hikes, preferably in the mountains, but the Missouri Ozark mountains work just fine. She is excited to start working with such a large wonderful group of people!

 

 

 

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Topics: HR

Risks to Consider When Developing a No-Smoking Policy

Blog Heading 2 (15)-1.jpgWe’re all familiar with the down-sides of cigarette and tobacco use – it increases health risks, raises medical costs, and it often lowers productivity in the workplace. It’s costly for the employer and the individual smoking, so many companies are implementing no-smoking policies and even minimizing the number of smokers they hire. As a risk management and human resources company, Cornerstone Insurance Group decided to weigh in on this important topic.

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Employee Discipline and Terminations: Objective Disciplinary System

Cornerstone Human Resources blog image: Employee Discipline and Terminations: Termination Process Developing policies for discipline and termination is a great way to prevent employee claims, especially when the policies are clearly communicated to new hires and maintained throughout the company.

The experts at Cornerstone Insurance Group have over 50 years of experience in Human Resources and compliance solutions, and have seen how the lack of a solid disciplinary policy can negatively impact an organization.

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Topics: HR

Employee Discipline and Terminations: Types of Employee Claims

Cornerstone risk management blog: types of employee claimsAwareness of the various types of employee claims will help strengthen your human resources strategy and prepare your company for any possible litigation.

Employees can make internal, Equal Employment Opportunity Commission (EEOC), or Human Rights Campaign complaints, or file a lawsuit against the employer with a formal Complaint and Summons. As experts in human resources and risk management, Cornerstone Insurance Group wants to help your team gain the knowledge they need to be prepared.

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Topics: HR

Employee Discipline and Terminations: Company Policies and the Employee Handbook

Employee Discipline and Human Resources PoliciesLawsuits are expensive and time consuming. When employees take legal action, it can also cause emotional discomfort and tension in the workplace. 

In hopes of avoiding any business interruption related to employee discipline, companies may discontinue a relationship with a troublesome employee immediately — but a snap decision can lead to more problems down the road.

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Topics: HR